NGO Event Coordination Internship, Cape Town

help organise an environmental action summit in South Africa

Bring your event management skills to this unique environmental event

Once a year, Greenpop hosts a Festival of Action, a unique environmental summit in a stunning South African forest. Participants of the event plant trees, help restore the forest, learn about important sustainability issues, and soak up the forest setting. You can be part of making this happen. Between May and July 2021, we have an Event Management Internship available, and applications are open now!

As an Event Management Intern with Greenpop, you’ll be a vital part of planning and organising the festival. You’ll liaise with partners, put systems in place, help run logistics, and manage schedules. You’ll be part of both the planning phase and the actual event, which ensures that you’ll get to see the result of your work on the ground, and that you’ll experience the thrill of working on the ground at a large event. The internship will offer you an incredibly rich and valuable work experience, as you’ll have a wide range of tasks and a good amount of responsibility. A brilliant experience on both a professional and personal level.

The ideal candidate for this Event Management Internship in South Africa will have strong organisational skills, a can-do attitude, and good problem-solving skills. If you think this is the work experience you’re looking for, we’d love to hear from you!

QUICK FACTS
Cape Town, South Africa
Environmental NGO
Event coordination, Event logistics, Budgeting, Planning
Min. 12 Weeks
From USD 2,028
ORGANISATION

Greenpop is a Cape Town based environmental NGO that is growing a Treevolution – a world where people and nature thrive together! The organization was founded in 2010 as a social enterprise and adopted a ‘hybrid’ model in 2014. The Greenpop Foundation is a registered nonprofit organization that runs the environmental programs. Greenpop Experiences is involved in the events management aspects of the organization. Both entities work together to reconnect people and the planet through planting trees, greening communities and empowering environmental stewards and active citizens across Sub-Saharan Africa. To date, Greenpop has planted over 115,000 trees – and activated thousands of people in the process.

Their programs:

  1. Urban greening: concentrate on planting fynbos gardens and trees in urban spaces and run school-based eco-education workshops in marginalized communities. It also aims to create biodiversity corridors across Cape Town.
  2. Forest restoration: plants trees, clears alien vegetation, and works with communities to protect indigenous forests, restore degraded forest areas, and increase biodiversity.
  3. Sustainable development and environmental art projects on an ad hoc basis: these give communities tools to improve their lives while effectively managing their natural resources and create public art and music which brings awareness to local environmental issues.
  4. Events: experiential and educational events. Think of interactive educational workshops on a variety of environmental, entrepreneurial and leadership topics for school groups, corporate teams and the general public. They aim to equip people with the skills they need to get active (not anxious) about the future of our planet.

And they do it with a difference; they make it fun, accessible, and valuable for everyone involved. While planting trees is an important and very beneficial activity, Greenpop believes that unless communities are actively involved in and incentivised by the process, no lasting environmental change is possible.

The Greenpop teams loves having a team of interns contribute their different skill sets. It’s partly because of interns and volunteers that the organisation has managed to grow as quickly as it has, and the team is appreciative for everyone’s time and input. Greenpop generally has between one and four interns adding a multinational and multicultural element to its team.

As an intern at Greenpop, you’ll be sure to get your hands dirty. Regardless of your area of focus, you’ll take part in occasional planting projects and days at their eco-education hub, so that you’ll get a full experience of what Greenpop all about.

TASKS & REQUIREMENTS

Every year in June/July Greenpop organizes an environmental action summit where participants of all ages can connect with like-minded active citizens and reconnect with nature. They participate in sustainable workshops, treeplanting, alien vegetation clearing, eco-education, reforestation, natural building and lots of other fun activities. This requires a lot of organization with regards to logistics, coordination with partners, sponsors, suppliers, artists, etc. As an event coordination intern you can assist our Production department in several ways.

What you’ll do
  • Serve as liaison with vendors, artists and partners on event-related matters: dealing with contracts, set-up instructions, accreditation, etc.
  • Book catering, crew, beverages, event signs, flights, accommodation and vehicles
  • Assist on keeping track of event finances including quote requests, invoicing, and reporting.
  • Prepare name tags, packages, gift bags, registration lists, volunteers lists, Greenpop info book, signing and decorations.
  • Coordinate appointments and visits to see clients or venues and scheduling of events on the calendar.
  • Drafting a timescale for the job/event
  • Makes sure filing systems are in place
  • Works on logistics around an event, e.g. collecting materials from storage or suppliers and coordinating shipment of materials to and from events
  • Assist with set-up, strike and managing on-site production and cleanup for events as necessary.
  • Manage storage of all events materials (incl. administration)
Requirements
  • Preferably have a background or experience in organizing/coordinating/planning of events, school camps, activities, etc.
  • Good communication skills
  • Good time management and multitasking skills
  • Problem solver and creative thinker with a flexible mindset
  • Not afraid to take responsibility
  • Hands on mentality
  • Willing to work occasional evenings and weekends (mainly when on the ground for the event)
  • Preferably have an (international) driver’s license (and willing to drive in South Africa)
  • Bring your own laptop
  • Ideally available from May (or earlier) until the end of July
WHERE YOU’LL STAY

Your accommodation is included in the internship fee, and we’ll arrange it all for you! We’re excited to offer a variety of options, ranging from dorm rooms to twin and single rooms. The options available depend on your internship period, but we’ll always make sure you’re in a comfortable, central, and safe place. Please get in touch to find out what options are available during your preferred period.

NB. For the duration of the event (incl. set-up and strike) you will stay on site in either tented accommodation or a dorm/shared room.

DATES & RATES

The internship is available for a period of three months from the beginning of May until the end July 2021. Starter sooner (and thus having a longer internship than three months) is also possible. 

2020 Rates

12 weeks USD 2,028
14 weeks USD 2,275
16 weeks USD 2,521

At Roots, we do everything we can to make your internship experience smooth and hassle-free. We offer an all-inclusive service, which means we will help you find the right internship (we believe we are great matchmakers!), help you with visa arrangements, book accommodation for you in Cape Town, give you all the pre-departure information you need before arriving, pick you up from the airport and check in with you while on your work placement to ensure you feel supported.

Includes:
  • Accommodation based on a dorm room in shared apartment within walking distance of the office. When on site for the event, you will stay in tented accommodation or dorm/shared room
  • Free WiFi
  • Transfer from Cape Town International airport to your accommodation and back on arrival and departure day
  • Assistance with finding the perfect work placement
  • Assistance with your visa arrangement & other preparations
  • Supervision during your internship
  • Check-in and feedback as well as a reference letter after your internship
  • On the ground support during your stay
  • A discount on weekend activities, exclusive to Roots interns
Excludes:
  • Flights to Cape Town
  • Visa, medical and travel insurance costs for the duration of your placement – must include cover for repatriation
  • Meals, drinks, snacks, and items of personal nature (f.e. curios, gifts, clothing).
  • Costs for additional excursions or activities

Optional extra:

Personal Development Sessions
To help you optimise your personal and professional development during your internship, we offer individual monthly sessions with a professional consultant. These 1,5-hour sessions offer opportunities to set goals, reflect on your experience, and ensure your internship will benefit your career as much as possible.
Monthly fee: USD 65
Workshop: Exploring the Nonprofit Landscape
To give you a full understanding of the nonprofit sector in Africa, we offer one-off individual online workshops by a South African digital marketing and fundraising specialist. You’ll learn about the needs of the nonprofit sector, best practices in nonprofit management, and sustainability of fundraising initiatives. You’ll also be given a large amount of useful resources.
Workshop fee: USD 65
QUICK FACTS
Cape Town, South Africa
Environmental NGO
Event coordination, Event logistics, Budgeting, Planning
Min. 12 Weeks
From USD 2,028
WHAT THEY’RE SAYING

I think that this internship was the perfect combo between working in an office, writing stuff, etc, and working on the ground. I've seen and learned so many things, it made me grow a lot.

Juliette, FranceNGO Event Coordination internship, Cape Town
READ MORE REVIEWSHow to Apply
INTERNSHIP HIGHLIGHTS
  • Help organize an event to reconnect people with nature and like-minded active citizens
  • Gain experience in event coordination, logistics, planning, budgeting, and facilitation
  • Gain insight into the daily operations of this environmental nonprofit
  • Live and work in Cape Town, arguably one of the most stunning cities in the world.
  • Enjoy exploring South Africa’s many highlights during your time off
12 WEEKS USD 2,028
16 WEEKS USD 2,521

See Detailed Rates

OTHER INTERNSHIPS WITH THIS NONPROFIT
APPLYING
How to apply?

If you’re ready to apply for this internship, here’s what to do:

  1. Fill in the application form (it will show in a new screen) and send your CV to info@rootsinterns.com.
  2. We’ll set up a call with you to go through your application.
  3. If we feel it’s a good match, we’ll set up a call between you and the supervisor for this internship.
  4. If everyone’s happy, we’ll provisionally confirm your placement! We’ll then send you the invoice for the deposit, get started with a detailed booking form, and we’ll give you all the information you need to prepare for your upcoming adventure.
  5. Only once we receive payment of the deposit your placement will be confirmed.

Or if you’d just like to ask us some questions about this internship first, just fill in the contact form on the right. We’ll be happy to assist!

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