NGO Event Coordinator Internship in Cape Town

help Organize an environmental action summit in South Africa

Bring your event management skills to this unique environmental event

Greenpop hosts festivals every year, putting on unique environmental events in a stunning South African forests. Participants of the events plant trees, help restore the forest, learn about important sustainability issues, and soak up the forest setting. You can be part of making this happen. Between February and April 2024, we have an Event Management Internship available, and applications are open now!

As an Event Management Intern with Greenpop, you’ll be a vital part of planning and organizing the festival. You’ll liaise with partners, put systems in place, help run logistics, and manage schedules. You’ll be part of both the planning phase and the actual event, which ensures that you’ll get to see the result of your work on the ground, and that you’ll experience the thrill of working on the ground at a large event. The internship will offer you an incredibly rich and valuable work experience, as you’ll have a wide range of tasks and a good amount of responsibility. A brilliant experience on both a professional and personal level.

The ideal candidate for this Event Management Internship in South Africa will have strong organizational skills, a can-do attitude, and good problem-solving skills. If you think this is the work experience you’re looking for, we’d love to hear from you!

ORGANIZATION

Greenpop is a nonprofit organization that runs urban greening, reforestation, and eco-education projects. Based from Cape Town, South Africa, Greenpop plants trees and creates gardens at schools in underprivileged areas and works to regenerate indigenous forests throughout Sub-Saharan Africa. And as part of their mission to encourage a treevolution, the organization has a strong focus on activating people – both Africans and people from around the world – to participate in their projects.

Greenpop is motivated by the vision of a world in which people and nature thrive together. Since they kickstarted their programs in 2010, the team has planted over 190,000 trees and activated over 300,000 citizens to get active in protecting their environment.

Their programs:

Urban greening: concentrate on planting fynbos gardens and trees in urban spaces and run school-based eco-education workshops in marginalized communities. It also aims to create biodiversity corridors across Cape Town.
Forest restoration: plants trees, clears alien vegetation, and works with communities to protect indigenous forests, restore degraded forest areas, and increase biodiversity.
Sustainable development and environmental art projects on an ad hoc basis: these give communities tools to improve their lives while effectively managing their natural resources and create public art and music which brings awareness to local environmental issues.
Events: experiential and educational events. Think of interactive educational workshops on a variety of environmental, entrepreneurial and leadership topics for school groups, corporate teams and the general public. They aim to equip people with the skills they need to get active (not anxious) about the future of our planet.

TASKS & REQUIREMENTS

Every year in March/April Greenpop organizes a reforestation festival during the weekend. One day of tree planting and during the evening and next morning there is music and entertainment (workshops, speakers, etc.). This requires a lot of organization with regards to logistics, coordination with partners, sponsors, suppliers, artists, etc. As an event coordination intern you can assist our Production department in several ways.

What you’ll do

Serve as liaison with vendors, artists and partners on event-related matters: applications, dealing with contracts, set-up instructions, accreditation, etc.
Digital event marketing: social media management, direct marketing, responding to questions, copywriting event communication, preparing the ticketing
Fundraising: contacts with partners & sponsors, checking if ROI has been fulfilled, partner communication
Assist on keeping track of event finances including quote requests, invoicing, and reporting.
Planning and administration: drafting a timescale for the job/event, coordination of volunteers, keep track of the budget, site map and evacuation plan
Event logistics: hands-on preparations for the events (signing, site map, packing, decoration), on site assisting with the production, artist liaison, bands & sound tech liaison.
Assist with set-up, strike and managing on-site production and cleanup for events as necessary.

You can either focus more on the coordination or logistics side of things. When on site for the event, everybody helps out in any way they can to assist in running the events smoothly.

Requirements

Preferably with some background in working outdoors, or at least excited to get outdoors and get dirty.
Good communication skills
Good time management and multitasking skills
Problem solver and creative thinker with a flexible mindset
Not afraid to take responsibility
Hands on mentality
Willing to work evenings and weekends (especially when on site for events days are long)
Willing to camp for the weeks when you are on site for the events
Ideally have an (international) driver’s license (and willing to drive in South Africa)
Bring your own laptop
Available February-April 2023 and/or July-September 2023.

WHERE YOU’LL STAY

You’ll be staying at the Lenox, a comfortable guest house in the heart of Cape Town. Built in the old Cape Dutch style, the Lenox is characterful and spacious. It has a garden with a barbeque area, a large dining room, and several other communal spaces. Shared bedrooms take four to eight people, and there are plenty of single rooms available as well (at an extra fee). You’ll be walking distance from a wide range of shops, cafes and restaurants, and at a great spot for some of the touristy highlights Cape Town has to offer as well. (As well as for views of Table Mountain!)

NB. For the duration of the event (incl. set-up and strike) you will stay on site in either tented accommodation or a dorm/shared room.

DATES & RATES

The internship is available for a period of three months from January/February until the end of April.

What you’ll pay (2023 rates)

3 MONTHS USD 2,382
4 MONTHS USD 2,949
5 MONTHS USD 3,517
6 MONTHS USD 4,084

At Roots, we do everything we can to make your internship experience smooth and hassle-free. We offer an all-inclusive service, which means we will help you find the right internship (we believe we are great matchmakers!), help you with visa arrangements, book accommodation for you in Cape Town, give you all the pre-departure information you need before arriving, pick you up from the airport and check in with you while on your work placement to ensure you feel supported.

What you are paying for:

Transfer from Cape Town International airport to your accommodation and back on arrival and departure day
Accommodation based on a dorm room (4-8 pax). If you prefer a single room, please contact us for availability and prices. NB. When on site for the event, you will stay in tented accommodation or dorm/shared room
Two meals (breakfast and dinner) a day from Monday to Friday
Assistance with your visa arrangement & other preparations
On the ground support during your stay
Free WiFi
Assistance with finding the perfect work placement
Supervision during your internship
Check-in and feedback as well as a reference letter after your internship
Your own account on a career development platform that offers content and courses focused on exploring different career opportunities
Reference letter at the end of your internship
A discount on weekend activities, exclusive to Roots interns

Excludes:

Flights
Visa, medical and travel insurance costs for the duration of your placement – must include cover for repatriation
Lunch, drinks, snacks, and items of personal nature (f.e. curios, gifts, clothing)
Meals during the weekend
Transport to the office
Costs for additional excursions or activities

QUICK FACTS

	Cape Town, South Africa
	Environmental NGO
	Event management, Event logistics, Budgeting, Planning
	Feb – April
	From USD 2,382

WHAT THEY’RE SAYING

”I think that this internship was the perfect combo between working in an office, writing stuff, etc, and working on the ground. I've seen and learned so many things, it made me grow a lot.
Juliette, FranceNGO Event Management Internship, Cape Town

INTERNSHIP HIGHLIGHTS

Help organize an event to reconnect people with nature and like-minded active citizens
Gain experience in event coordination, logistics, planning, budgeting, and facilitation
Gain insight into the daily operations of this environmental nonprofit
Live and work in Cape Town, arguably one of the most stunning cities in the world.
Enjoy exploring South Africa’s many highlights during your time off

3 MONTHS USD 2,382
4 MONTHS USD 2,949

See Detailed Rates

OTHER INTERNSHIPS WITH THIS NONPROFIT

GALLERY

HOW TO APPLY

If you’re ready to apply for this internship, here’s what to do:

APPLY

Fill in the application form (it will show in a new screen) which includes sharing your CV to us

SPEAK WITH AN ADVISOR

We’ll set up a call with you to go through your application.

INTERNSHIP MATCHING

If we feel it’s a good match, we’ll set up a call between you and the supervisor for this internship.

PAYMENT

If everyone’s happy, we’ll provisionally confirm your placement! We’ll then send you the invoice for the deposit, getting started with the booking process and all the info you need.

CONFIRMATION

Only once we receive payment of the deposit your placement will be confirmed.

NEED TO MAKE AN ENQUIRY FIRST?

Or if you’d just like to ask us some questions about this internship first, just fill in the contact form below. We’ll be happy to assist!

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